1. Proposal Submission
1. All project proposals must obtain permission from the Research Monitoring and Advisory Committee (hereafter RMAC)
2. The suggestions from the RMAC has to be incorporated in the final submission
3. If required, power point presentations can also be requested from the PIs
4. Two sessions of the submissions such as November and July in each year can be suggested for the proposal submission.
2. Project review
1. All projects, if necessary, the minor projects also can be reviewed once/ twice in an year
2. Junior Research Fellow’s (hereafter JRF) should be encouraged to apply for PhD
3. Project Fund
1. Many funding agencies require their interest of the project fund to be added to the capital amount. Hence a joint account with the PI and head of the institute may be initiated.
2. To run the project, the PI can avail an advance amount but limited to 25,000 for minor projects and 50,000 for major projects.
3. The advance request from the JRF, countersigned by the PI, should be verified by the Principal for the approval of project money. He/She has to specify the anticipated expenses, in the form of the attached template.
4. Prior sanction from the funding agency has to be obtained, if any re-appropriation of fund is required.
5. This sanctioned advance amount has to be settled within two months, before sanctioning the second instalment.
6. All bills are to be signed by the JRF, PI and verified by the accountant of the college.
7. Advance may be released to the PI, only after the clearance of pending bills.
8. Justification for the purchase may be written in the bills as and when required and also for the evaluation of auditors.
9. Prior permission has to be obtained in the case of hiring vehicle, and if required sealed quotations has to be invited for repeated service.
10. The PI will be given the freedom to spend the project fund only in the approved heads of the projects. Any unethical treatment in the finance will end up with serious actions.
11. The PI will be permitted to travel by II AC train or air, and can spend up to Rs. 1500 / day for accommodation as in the case of Class I officers (Pay band III) approved by the Govt of India.
12. JRF can avail Sleeper or III AC depending up on the availability of the project fund
4. Project Period
1. The PI and Co-PI will be responsible for the equipment / instrument purchased under the project with maintenance of a log book of transaction in the case of field equipment.
2. A register for usage of chemicals has to be maintained as suggested by Department of Collegiate Education.
3. The books purchased under the project will be a property of the department after the project closure, and it has to be displayed in the department for future references.
4. All bills have to be filed, scanned and kept in safe custody.
5. Project Closure
1. All balance account has to be closed within the stipulated time frame.
2. The dedicated account has to be surrendered during the project closure period.
3. One copy of the Final Technical Report has to be submitted to the RMAC and Library.
4. Steps should be taken to publish the research papers at the earliest.

Chairman- Principal- Dr. Manzur Ali. P.P  

Co-ordinator- Dr. K.S. Anoop Das